Block time on your calendar
Reserve time for one inspector and stop new bookings during that time.
Who can block time
Inspectors can manage their own blocks. Admins can manage blocks for any active inspector. Each block belongs to one inspector.
Create a calendar block
- Open Calendar, select Create new, then Calendar block.
- Choose the inspector. For your own block, your name is selected for you.
- Set Starts and Ends. Turn on All day to choose the first and last day instead.
- Enter a Note (internal only). Notes are required and visible to your company, never to clients.
- Select Create calendar block.
You can also select empty calendar time, then Calendar block. To start from a member, open People → Team, select the member, then Working hours → Calendar block under Blocked time.
- On Calendar, press and hold empty time, drag to set the range, then select Calendar block.
- Review Inspector. Admins can choose another active inspector.
- Set Starts, Start time, Ends, and End time. For All day, choose First day and Last day instead.
- Open Note (internal only) and add the reason for the block. Return to the form.
- Select Create calendar block.
Saved on this device confirms the local save. Booking availability changes after the block syncs. For Pending sync, open the block and use Retry now when connected.
- Timed blocks: can span nights or days. Times use your browser's or phone's time zone.
- All-day blocks: include the first and last day. Dates stay the same across time zones.
Blocks do not repeat.
How blocks affect bookings
- New bookings: must avoid the block, including before and after buffers.
- Existing visits: keep their times; no notices are sent. The block preview links overlapping visits.
- Staff scheduling: shows a conflict warning. Use this time anyway overrides it.
To change weekly work hours, use Working hours.
Edit or delete a block
Select the block on Calendar, then select Edit or Delete. Editing lets you change its dates, times, all-day setting, and note. The inspector stays fixed.
Select Save changes to save an edit. Confirm Delete to remove the block. Other booking rules still apply after removal.
Select the block to open its form. Change its dates, times, all-day setting, or note, then select Save changes. The inspector stays fixed.
To remove it, select Delete calendar block at the top, then confirm Delete. The removal takes effect for booking after sync. Resolve any saved error before making another change.
Only admins can delete a former inspector's blocks. Those blocks cannot be edited.
Move or resize a block
Drag a block to another time or date. In Week or Day, drag a timed block's top or bottom edge to change its length. The inspector, note, and all-day setting stay the same.
The change saves immediately. Select Undo in the success message to restore the earlier time. If saving fails, select Retry.
In Day or Week, press and hold a block, then drag it to another time or date. Review the proposed range in the form and select Save changes. Closing the form leaves the saved time unchanged.
Moving an all-day block keeps its full number of days. In Month, press and hold the block to open its form.
Find a saved block
The Blocked time section in Working hours shows only active and upcoming blocks. Calendar follows your inspector filters, so select the inspector's schedule to see their blocks.